Printing, Mailing and Electronic Filing of 1099 Form

If you are preparing and filing your 1099 tax forms this year with print and mail of 1099 Forms. When it comes to printing 1099 forms from a website, it’s important to be careful. The official Copy A of the 1099 form is scannable. However, the online version of the form that has been printed from the website, is not. It is critical that you do not print and file copy A that has been downloaded from the IRS website. In fact, a fine will be imposed for filing information return forms that aren’t scannable.

If you need 1099 forms that can be used legally, you can place an order for returns and employer products through our website. You will have the option to specify the quantity needed per tax year. Keep in mind that quantities are limited to 1,000 each for forms and 25 each for publications and instructions. The IRS’s 1099 form that are available are also non-continuous feed, non-laser and carbonless forms. After they are ordered, they will be mailed to you.

Where should 1099 Forms be mailed?

All 1099 tax returns that have been filed on paper should be mailed to a different address according to your state. For Alabama, Massachusetts, Mississippi, Arizona,Florida, Georgia, Kentucky, Arkansas, Connecticut, Delaware, Louisiana, Maine, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Texas, Vermont, Pennsylvania, Rhode Island, Virginia and West Virginia, mail forms to:

Department of the Treasury
Internal Revenue Service
Center
Austin, TX 73301

For those mailing forms in Alaska, California, Tennessee, Utah, Washington, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland,Oklahoma, Oregon, South Carolina, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, South Dakota, Wisconsin and Wyoming, send forms to:

Department of the Treasury
Internal Revenue Service
Center
Kansas City, MO 64999

For local and state tax departments, contact the necessary department to obtain reporting requirements and more information on where to file. Also, if you are filing a paper 1099 form with the IRS, you must send a Form 1096 with each type of form as the transmittal document.

1099 Forms will need to be submitted to the IRS in a flat mailing envelope (not folded). If sending many forms, you can send them in a conveniently sized package. On each package, write your name, number of packages consecutively and place Form 1096 in the first package. Post office regulation requires that package and forms be sent by First-Class Mail.

When submitting documents to the IRS, it’s important to keep copies of the information returns that have been filed in order to reconstruct data for at least three years. If you are attempting to submit 1099 documents, you may be overwhelmed by all the rules and regulations to follow. Let us make it easy on you. We offer printing and mailing services to all of our premium clients Try it out today!

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